What does a Restaurant POS System do? 12 Key Features

What does a Restaurant POS System do? 12 Key Features

June 7, 2023

Choosing the right Point-of-Sale (POS) system is critical for the success of your restaurant. With a plethora of options available, understanding the essential features that can streamline operations, enhance customer experience, and drive profitability is paramount. In this blog post, we'll explore the 12 most important features that a restaurant POS system should offer and why they're vital for your business.

1. Kitchen Display Systems (KDS)

What used to be done on paper tickets can easily be done with a digital interface that connects the front and back-house.

Communication between the kitchen and front-of-house staff through a Kitchen Display System (KDS) reduces errors, expedites order fulfillment, and ensures smooth coordination during peak hours. Imagine orders flowing seamlessly from the front of the house to the kitchen, leading to faster service and happier customers.

A KDS ensures accurate fulfillment, reduces errors, and enhances overall customer satisfaction. Imagine a smooth process where your staff can handle modifications and special requests effortlessly, ensuring each customer receives their desired meal exactly as requested.

No more anxiety around losing order tickets or bad hand-writing! All orders can be searched for and found through the KDS interface – no orders will be lost.

2. Quick Menu Customizations

The ability to easily customize menu items, categories, and pricing is essential for adapting to customer preferences, seasonal changes, and promotions. Picture being able to create limited-time offers, accommodate dietary preferences, or adjust pricing based on market demand or ingredient availability. This feature is especially relevant if you have digital menu boards or you use QR code menus.

3. Handheld POS Ordering = More Sales

Mobile POS functionality empowers your staff to take orders and process payments from handheld devices, increasing efficiency and improving tableside service. Imagine your staff being able to move freely around the restaurant, providing exceptional service and reducing wait times. This will also increase the speed of servicing tables, which will increase sales!

4. Self Service Ordering

Having tableside tablets for self ordering at dine-in restaurants is becoming a common feature for POS systems. Another version of self-service ordering is the new Kiosk touchscreen. These are a great addition for quick service restaurants (QSR) or casual dining restaurants. Self service can increase sales and lower wage costs at the same time.

5. Faster Table Management

Efficient table management enables you to assign tables effectively, track table status, and manage reservations, resulting in reduced wait times and improved customer satisfaction. Imagine having a touchscreen interface layout of your restaurant that allows you to quickly seat guests, keep track of table availability, and provide accurate wait time estimates. Many POS systems offer this feature.

6. Sales Reporting and Analytics

Comprehensive reporting and analytics provide valuable insights into sales trends, popular items, and customer behavior. Imagine being able to identify your top-selling dishes, busiest hours, or customer preferences to tailor your offerings accordingly. This is must-have feature for any POS system that you are considering.

7. Stay on Top of Inventory

Effective inventory management allows you to track stock levels, prevent shortages or overstocking, automate reordering processes, and control costs for efficient operations. You can skip the spreadsheets and have real-time visibility into your inventory, avoiding situations where popular menu items run out unexpectedly or excessive stock leads to wastage.

8. Seamless Payment Integration:

Cash is becoming a thing of the past! Seamless integration with payment processors ensures secure and convenient payment options for your customers. Accept various payment methods such as credit cards, mobile wallets, or contactless payments, ensuring you maximize the types of payments you can receive. This will only increase sales!

9. Customer Relationship Management (CRM)

A robust CRM system captures customer data, tracks preferences, and enables personalized experiences. Imagine being able to create targeted marketing campaigns, offer loyalty rewards, or send personalized offers based on customer preferences, fostering stronger relationships and encouraging repeat business. With these features you can easily increase your  repeat customer numbers.

10. Embrace Online Ordering

Incorporating online ordering capabilities for takeout, delivery, or tableside ordering opens up new revenue streams and improves convenience. Picture customers being able to place orders through your website or mobile app, giving them the flexibility to order from anywhere, at any time. This will also only increase sales, as you increase convenience for your customers.

11. Offline Mode for Emergencies

The ability to operate in offline mode during internet outages ensures uninterrupted order processing and payment acceptance, preventing disruptions to your business. You can serve customers even when the internet connection is temporarily unavailable, ensuring a seamless dining experience.

12. Customer Loyalty Programs

Repeat customers are often the most important customer segment for a restaurant owner. A properly managed loyalty program program could increase your revisits up to 20%. When considering a POS, make sure to look into loyalty features such as digital punch cards, cashback programs, and gift cards.

To learn more, check out our latest blog on the top tips and features for restaurant customer loyalty strategies.

Final Thoughts:

Selecting a restaurant POS system with these essential features can significantly impact your bottom line! Take the time to evaluate your specific needs, explore different POS systems, and choose the one that best aligns with your business goals. By investing in the right POS system, you're equipping your restaurant for success in an increasingly competitive industry.

To learn more about POS systems and what might be the right fit for you, book a POS demo/consultation with Chowbus! We're the #1 POS tech system for US-based restaurants!

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